FreshBooks Vs. QuickBooks

Compare FreshBooks vs. QuickBooks. See pros and cons of FreshBooks vs. QuickBooks and easily decide which accounting software is right for you.

Not all businesses have the same requirements and that means they need specific accounting and financing applications. However, when you’re faced with a range of options in the market, it can be quite difficult to determine which accounting application is ideal for your business’s needs.

As of now, the two most popular accounting applications happen to be FreshBooks and QuickBooks. Now, they might have similar sounding names, but their contributions are very different. So, which one should you spend your money on?

Well, here’s a comparison to help you out.

FreshBooks Vs. QuickBooks Accounting Software Comparison


FreshBooks has an inbuilt time-tracking feature, which is quite useful when you’re working on a project. The same applies to case-based businesses where billable hours need to be calculated along with all other forms of expenditure.

The dashboard on FreshBooks is also designed to enhance the timekeeping feature. You have a separate view for projects, allowing for better monitoring and management. Delegating the right job to the right person also becomes easy.

Plus, you can even import the data into your accounting system if the team is big enough.

QuickBooks is a little different in this area. It relies on an add-on payroll-tracking feature; one for part-time employees and another for full-time employees. Otherwise, you will have to enter payroll as expenses and services as products. Naturally, this can be confusing.

So, you’re forced to depend on add-ons for timekeeping, which isn’t too much of a problem. But, why would you when FreshBooks comes with timekeeping built in?

The verdict for this round of FreshBooks Vs. QuickBooks: FreshBooks wins!


FreshBooks’s interface is very similar to the interface you would find on older versions of QuickBooks. Of course, that’s not necessarily a bad thing. In fact, the navigation here is as smooth as can be.

But, it can’t be denied that the interface does look a bit outdated. If you aren’t too concerned about the old-school interface, the FreshBooks interface is okay.

QuickBooks, on the other hand, has a very modern interface. They’ve left a lot of white space and used the rest of it to highlight only the most relevant information. It’s, to put it simply, minimalistic.

We really can’t say who wins this. But, when it comes to staying relevant (in every way), QuickBooks has a slight edge over FreshBooks.

The verdict for this round of FreshBooks Vs. QuickBooks: QuickBooks wins!


FreshBooks comes with an invoice generator that allows you to customize the design. The online invoices even have the option of including a “click to pay” button. The invoices get their data directly from the timekeeping feature. All you have to do is mark a certain number of hours as billable. The rest is pretty intuitive.

There are automated functions as well. You can automate recurring invoices and billable hours. You can even automate follow-up emails for pending payments.

QuickBooks, as we stated earlier, has to connect with an external timekeeping application such as TSheets or Google Calendar to track billable hours and transfer the data to the invoice. However, you do have a range of customization options to choose from when it comes to invoice design.

A “click to pay” button can be included for online invoices here as well. The same stands true for payment reminders and recurring invoices; you can automate all of them.

The verdict for this round of FreshBooks Vs. QuickBooks: It’s a draw! Barring the fact that QuickBooks relies on external timekeeping applications, the invoicing features, by themselves, aren’t too different from what you have on FreshBooks. They’re almost like twins.


When it comes to accounting, QuickBooks simplifies the task drastically. For instance, you have a feature called double-entry accounting that allows you to better organize your sheets and keep them balanced.

However, there are complaints that using these features isn’t easy as they are quite complex to figure out at first. In fact, some say QuickBooks has way too many features for accounting. But, once you do figure out things, it’s quite simple. You can also share data directly with the accounting team if they’re using QuickBooks as well.

FreshBooks doesn’t offer fully-automated balance sheets. So, you have to enter your own data to fill them up. Needless to say, this is a time-consuming task. If you’ve got big projects and a large number of clients to deal with, you’re done!

The verdict for this round of FreshBooks Vs. QuickBooks: QuickBooks wins!


Integrations in QuickBooks are native, but you do have the option of choosing from 400 of them. This includes everything from payment software and CRMs to banks and e-commerce platforms. You have absolute control over your sales processes and financial data.

In contrast, FreshBooks’ integrations are limited to platforms and applications that are meant for small businesses and freelancers. You can do a lot, but you’re still limited.

The verdict for this round of FreshBooks Vs. QuickBooks: QuickBooks wins!

Final verdict

There are several more areas that we could compare. But, at this stage, it’s quite safe to say QuickBooks is a winner here. It’s modern and easier. The only drawback is that it relies on a third-party timekeeping application.

You also have to understand that QuickBooks is pretty much the industry standard and is considered a pioneer as far as accounting applications go. QuickBooks has been designed to offer capabilities for large, small, and medium businesses.

FreshBooks, on the other hand, was created primarily for freelancers and small businesses, which is why it lacks a few features. It’s not that the application is bad; it’s just that it caters to a very specific demographic.

So, if you run a small business or are a freelancer, FreshBooks makes more sense. However, if you’re part of an enterprise, QuickBooks is the way to go.

QuickBooks is cheaper too at $10.36/month. FreshBooks costs about $15/month.

The thing about FreshBooks is that it’s still relatively new and though it is definitely the more modern of the two, QuickBooks has the experience. However, we won’t be surprised if FreshBooks manages to catch up.

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