QuickBooks Online Vs. QuickBooks Pro

Compare QuickBooks Online vs. QuickBooks Pro. See pros and cons of QuickBooks Online vs. QuickBooks Pro and easily decide which accounting software is right for you.

Accounting is one of the most important functions in business, and organizations don’t want to take a chance with a substandard accounting software. These kinds of software have certainly made the accounting process a lot simpler for businesses. But the purpose of investing in one is nullified if they make a wrong choice.

There are so many different accounting software that making a choice can be overwhelming. Currently, the race is Quickbooks Online vs. Quickbooks Pro, two most popular accounting software from the same company. While both software are good for accounting, one seems to surpass the other in some way or the other. The similarity in features and functionality is another reason why the selection process is so confusing for businesses.

But don’t let it stop you from investing in an accounting software. If you are considering Quickbook products, then here’s a comparison Quickbooks Online vs. Quickbooks Pro to help you choose the best one.

QuickBooks Online Vs. QuickBooks Pro Accounting Software Comparison


Quickbooks Online and QuickBooks Pro have similar features. Some features offered by both products are as follows:

  • Calculation of estimates
  • Invoicing
  • Bank reconciliation
  • Expense tracking
  • Accounting charts
  • Accounts payable
  • Contact management
  • Project management
  • Time tracking
  • Inventory and reporting
  • Budgeting
  • Cheque printing
  • Sales tax calculation
  • Importing and exporting
  • Tax support

But Quickbooks Pro lacks the tracking categories features, which is provided by Quickbooks Online. At the same time, Quickbooks Pro offers calendar and to-do list features, which is lacking in Quickbooks Online. Quickbooks Pro also has a more in-depth selection of features. Some features are more advanced in Quickbooks Pro than Quickbooks Online, which offer some customizable and appealing features but not enough to take it ahead of QuickBooks Pro.

The winner of this category of Quickbooks Online vs. Quickbooks Pro competition is QuickBooks Pro.

Hardware and software specification

As accounting software, both QuickBooks Online and QuickBooks Pro have different hardware and software requirements. But one tends to surpass the other as usual in some aspect or the other. Talking about QuickBooks Online, the software is capable of functioning on almost all devices, as long as you have a stable internet connection. The software is equally compatible with Linux and Mac devices. The elimination of lengthy installation processes is certainly a plus for QuickBooks Online.

But this is where QuickBooks Pro lags behind QuickBooks Online. QuickBooks Pro is very particular about its hardware requirements. Moreover, the software is compatible with only a few devices, such as Windows 7, 8.1, 10, Vista, Server, 2003 (SP2), 2008, 2008 (R2), 2011, and 2012. This is often a disadvantage for Linux or Mac users.

The winner of this round of Quickbooks Online vs. Quickbooks Pro competition is QuickBooks Online.

Ease of use and mobile application platform

Comparing the usability of both accounting software isn’t difficult because one is clearly ahead of the other in terms of user interface. QuickBooks Online is far easier to use than QuickBooks Pro, which has received a number of complaints owing to its sharp learning curve. Most businesses feel that they don’t have accountants to learn QuickBooks Pro and find QuickBooks Online a lot easier comparatively.

QuickBooks Online is also better in terms of mobile applications. QuickBooks Pro lacks mobile applications, which doesn’t make it a perfect choice in today’s mobile-driven world. But QuickBooks Online offers a range of Android and iOS applications that give the software a competitive edge over other software.

After comparing the usability and mobile application platform of both products, it won’t be wrong to say that QuickBooks Online wins this category. QuickBooks Online is what you need if you want to achieve more in lesser time because it’s fast and well-designed.


Security is one of the most important factors to consider while choosing an accounting software. You certainly don’t want a software that can easily jeopardize sensitive financial and accounting information. Locally-installed accounting software like QuickBooks Pro requires you to take care of your data security. There’s no built-in security features in such software.

This is where a cloud-based software like QuickBooks Online proves better than locally-installed software. QuickBooks Online provides built-in security features right after signing up. This helps in protecting your data and information better than locally-installed software. For most people, security and convenience provided by cloud-based accounting software outweigh the additional security steps required by locally-installed software.

As such, QuickBooks Online is certainly better than QuickBooks Pro when it comes to security features. The software also offers 400 integrations as compared to 150 allowed by it’s counterpart QuickBooks Pro.


Both QuickBooks Online and QuickBooks Pro are good accounting software that follow the actual double-entry accounting principles. Both software follow cash and accrued accounting practices. Each software provides a detailed chart of bank reconciliation features, bank accounts, and accounting reports. But QuickBooks Pro tends to be better than QuickBooks Online in this round of the competition.

QuickBooks Pro is packed with some of the most developed accounting features in the domain. Strong journal entries, importing and exporting abilities, and a large gamut of features make QuickBooks Pro better as an accounting software.

Final Verdict

In the Quickbooks Online vs. Quickbooks Pro competition, a few aspects were easier to compare, making it clearer which software is better than the other. But QuickBooks Pro seems to win the competition, despite similarity in features of both accounting software. QuickBooks Pro has a large number of features and easy-to-use interface. Although the pricing and plans of both software are different and both software involve some additional costs, you can save some money with QuickBooks Pro if you don’t have additional users.

This doesn’t mean you shouldn’t use QuickBooks Online at all. It’s a good accounting software to use if you have many users, look for phone support, run payroll and use live bank feeds. Although QuickBooks Online is a perfect accounting software for small businesses, the overall winner of the competition is certainly QuickBooks Pro. So make sure you invest in this software if you want to transform your accounting process.

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